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Authorization

Western Â鶹´«Ã½Ó¦Óà University faculty and staff traveling by personal car must have prior authorization by their department head. Generally authorization may be obtained under one of the following reasons:

• Common carrier service, (such as airplane, bus, etc.) is not available without undue loss of time.
• Two or more staff members are eligible for similar travel authorization and their driving together would mean an overall savings to WMU.
• Use of an automobile will permit the traveler to make stops en route and perform duties more effectively.
• It will cost Western Â鶹´«Ã½Ó¦Óà University no more than by other means.
• The use of an automobile will not require the traveler to be away from duties for a substantially longer period than travel by common carrier (such as airplane, bus, etc.).

Please note: Insurance is not provided on student-owned vehicles.

Reimbursement for travel by personal car

The following items will be reimbursed by filling out a Western Â鶹´«Ã½Ó¦Óà University travel expense voucher:

• Private car mileage, when authorized, will be reimbursed for either in-state or out-of-state trips at the set amount per mile. This rate is set by accounts payable and is listed on the travel expense voucher.
• Bridge and turnpike tolls, receipts should be obtained.

Liabilities for personal cars used on Western Â鶹´«Ã½Ó¦Óà University business

Liability coverage provided for the use of personal cars is excess coverage; that is, the coverage carried by the owner would apply first, in event of an accident, with costs above those limits being covered by Western Â鶹´«Ã½Ó¦Óà University's policy. For additional information regarding the University's policy, please contact Risk Management at (269) 387-1900.